Understanding Metadata

Metadata

Metadata, also called properties or attributes, is data that provides information about (describes) an object, or other data.

Any time an object is created in SPF, metadata must be assigned to describe the object.

For example, when you create a document or transmittal in SPF, and you fill out the fields of information that describe the document or transmittal, you are assigning metadata.

Reference: Create a Document - Assign Metadata

Example: Some of the metadata that describe a Transmittal includes the following:

Description
Transmittal Type
Reason for Issue
Target Date

Reference: Create a Transmittal

Objects

An object is any item in SPF such as a document, file, tag, transmittal, etc.

Objects can be associated with other objects. These associations are called relationships.

Reference: Info Map and Object Relationships

Document Metadata

Some of the metadata that describe a document object includes the following:

Document Type
Document Number
Description
Revision
Version
Creation Date
Last Updated

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