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Jansen 2018

Search for Documents using the Search Bar

This page describes how to search for documents in SPF using the search bar. You can search for documents in bulk using Finding / Modifying Information in Bulk.
Note: Any search based on All Documents, will display all revisions of a document.
Note: Any search based on Authoring Documents, will display the latest version of a revision of a document.

On the SPF Home page and the page of any selected main category (tile), e.g., Documents, Transmittals, Work Packages, the word Search is displayed inside the search bar.

When you select a subcategory, e.g., the Authoring Documents tile selected from the Documents page, the search bar will reflect your selection, and include asterix (wildcard).

References

Search for Documents

Select Search Bar

The search bar is located at the top right.

Select Documents

If using the search bar from the SPF Home page, the Documents dropdown list automatically appears when you click in it.
If using the search bar from any other page, the document type will already be selected.

Select Document Type

Select the document type from the dropdown list.

Type a Search String

The default search is based on Doc. Number CONTAINS search string.
Example shown returns a list of documents where Doc. Number CONTAINS AD-ADM.

Results as you Type

Results are displayed below the search bar as you type the search string.

Number of Results

The number of search results is displayed inside the search bar.

Optional - Filter Search Criteria

The default search is based on Doc. Number CONTAINS search string.
Select the FILTER button to change the document attributes on which the search is based.
e.g. Selecting Doc. Number and Description searches all documents where Doc. Number CONTAINS search string, OR Description CONTAINS search string.

Select Search

Select the Search button to display results.

Results

Search results are displayed.