Vendor Submission
Vendor/contractor documents can be submitted through vendor submittal transmittals. The submission can be to either HBJV Document Control or to BHP Project Information Management depending on the terms of the contract.
As with the Document Review process, the HBJV Vendor Submission Review incorporates review and consolidation steps. Subsequently, the information returns to HBJV Document Control for any required updates to the metadata of the information prior to return to the vendor or contractor.
At times, some of the submitted information will require a longer than expected review cycle. For example, upon review, a question arises that raises concern and consultation with various parties is needed to complete the review. To allow a portion of the submitted information to be returned to the vendor / contractor, the transmittal can be split so that the information that is ready to be returned can be sent using an independent transmittal. The new transmittal will send notifications for any outstanding reviews after which the documents can be consolidated, updated by document control, and returned; avoiding delays due to pending decisions for a subset of the submitted information.
The BHP process (shown in orange) leverages the existing Review and Consolidation and Endorsement and Approval practices. BHP PIM claims the submission, transmits the information for review/approval on an independent transmittal, and completes the submission on completion of the review/approval.