Typical Progression of Document Revisions
40001-IM-STD-40132 lists the approved BHP document revision statuses, illustrating the kind of revision (alpha, numeric, alphanumeric…) to expect based on the revision status. It is important to understand that a document revision is issued at a revision status for a particular reason; a transmittal reason. In many situations, the revision is issued at the status and frozen for this status, but can be reissued for a different reason on a separate transmittal.
Example: Revision B of a document at status Issued for Review is issued for the reason of For Review on transmittal 2. Subsequently, revision B of the document may be transmitted For Information on transmittal 3. The status of the document on transmittal 3 will remain unchanged: Issued for Review.
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Transmittal number
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Transmittal reason
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Document revision
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Document status
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001
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For Review
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A
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Draft
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002
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For Review
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B
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Issued for Review
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003
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For Information
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B
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Issued for Review
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Upon completion of a review, documents are often updated and recirculated to confirm that changes have been adequately addressed. There are several steps needed to do this:
Following this process, documents will generate multiple revisions that have been issued for review with a comprehensive history of changes and markups.
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Transmittal number
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Transmittal reason
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Document revision
|
Document status
|
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001
|
For Review
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A
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Draft
|
|
002
|
For Review
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B
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Issued for Review
|
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003
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For Information
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B
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Issued for Review
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004
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For Review
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C
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Issued for Review
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005
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For Review
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D
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Issued for Review
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Eventually, many documents reach the milestone where they need to be distributed for approval. At that point documents should be revised to revision 0 following the same steps as outlined above: Revise Document, Edit Files, Check In Files …
When creating the transmittal for an approval, the user selects the document status that should be applied on approval of the document. The result is that the document starts with a status For Approval at a specific revision and ends the workflow with a new status (often Approved for Use) applied to the very same revision.
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Transmittal number
|
Transmittal reason
|
Document revision
|
Document status
|
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001
|
For Review
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A
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Draft
|
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002
|
For Review
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B
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Issued for Review
|
|
003
|
For Information
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B
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Issued for Review
|
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004
|
For Review
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C
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Issued for Review
|
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005
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For Review
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D
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Issued for Review
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006
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For Approval
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0
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Issued for Approval
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007
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For Information
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0
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Approved for Use
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