Importing Bid Submissions
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This page explains how to import bid submissions into SPF.
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This functionality is visible to people whose role in SPF is set to HBJV Procurement.
 Select Work Packages
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On the SPF Home page, select the Work Packages tile.
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The Work Packages page will open.
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 Select Procurement Contract Packages
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On the Work Packages Home page, select the Procurement Contract Packages tile.
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A list of all procurement contract packages will be displayed.
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 Optional: Search for Package
Otherwise, just scroll through the list of packages.
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 Open Actions Menu
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Select the Actions Menu icon, located left of the procurement package Name.
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The Actions menu opens on the left side of the screen.
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 Select >Procurement
In the Actions menu, select >Procurement
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 Select Import Bid Submissions
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Select Import Bid Submissions to import the proposal documents into SPF.
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The message "Attached to Workflow" will be displayed at the bottom right of the screen.
Important notes:
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The bid import process requires that the bid is FINALIZED in SMat.
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Only specific file types are supported in SPF, the process will display an error should the import process encounter non-supported file types. Refer to SPF MIME Types.
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SMat allows bidders to submit links to information; the bid import process ignores these links and will only process files that have been directly uploaded to the site.
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Unlike Push To Inquiry, Import Bid Submissions is a workflow-based process. Clicking Import Bid Submissions triggers a workflow which needs to be approved from the To-Do List to complete. Since the workflow is running in background, do not click Import Bid Submissions again, otherwise multiple workflow processes will run unnecessarily.
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It applies to both contract packages and procurement packages alike.
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Please consult with your SMat administrator / SPF administrator for details about these points.
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